Category: Jeffco Public Schools (Page 1 of 8)

Jeffco Schools is Getting Screwed with the latest Meyers Pool IGA

January 13, 2025 / ijsadmin

How much is the Meyers Pool replacement going to cost Jeffco over the long-term?

At last week’s Study Session multiple Board members raised concerns regarding the potential long-term costs associated with Jeffco’s obligation to the new Meyers Pool. Those concerns and questions were reasonable and should have been expected. Yet, COO Gatlin was totally unprepared to provide specific answers and seemingly left several Board members feeling uncomfortable, as they should be. As COO, Gatlin gets paid good money to not only anticipate those questions, but be prepared to provide solid answers. He could have called other similar facilities to get an understanding of lifecycle costs, or asked the construction team for estimates, but no, in true Jeffco form, he did absolutely nothing. Was he demonstrating his incompetence, or, even worse, was he attempting to hide the lifecycle costs he expects the Board to commit to paying in the future?

For non-professionals like me, it only takes 5 minutes to ask an AI model a simple question, something Gatlin could have also done, but didn’t. In this case, asking Claude.ai

What are the estimated life cycle costs for a large indoor swimming and diving facility?:

Returns the following:

# Total Lifecycle Cost Analysis (50-year period)

1. Initial Capital Investment: $10-15 million
2. Total Annual Operating Costs (50 years): $47.25-63.38 million
3. Major Replacements and Renovations: $8-12 million (see below for a complete breakout)

Since the Arvada complex cost 3x as much as this answer returned ($45M), we can estimate that the 50 (48 unguaranteed) year total for Major Replacements and Renovations will be in the neighborhood of $24-36 million, meaning Jeffco’s 1/3 share will be $8 – 12 million. Evenly spread over 48 years means Jeffco should expect annual capital costs of $170,000 – $250,000 in 2024 dollars.

Should the Board be comfortable with that? Certainly not and for 2 key reasons:

1. Based on March 2021 data, Arvada based swim teams were being charged approximately $30,000 per year in Apex program fees. So, even after paying $20M to build the pool, Jeffco will now also be spending 6x to 8x MORE than before in costs for those same swimmers. That just doesn’t make financial sense.

2. In 2021, the Jeffco Board was told that Jeffco swimmers were responsible for approximately 10% to 15% of the total Meyers Pool usage. If that is the case, why should Jeffco be responsible for 1/3 of the complex’s total lifecycle capital expenses? That’s 2x to 3x the amount that a usage based model would give as Jeffco’s share. And when Jeffco was paying usage fees, wasn’t Apex using those fees to pay for on-going capital requirements? Exactly what is Jeffco getting from all of the money it is dumping into Meyers? Again, this doesn’t make financial sense for Jeffco schools.

On top of all of this, what competent COO, attorney and Superintendent would bring the Board a 50 year agreement that is based on a 2024 fixed dollar amount of $25,000 that was not indexed to inflation? In 2055, 30 years from now, that $25,000 would be equivalent to $12,000 today (2.5% annual inflation). That is barely going to pay for lightbulbs then. That means that Jeffco would be paying for more and more of the facility maintenance as time goes on because more things would be classified as capital expenses in the future.

It is the job of the Superintendent, COO and attorney to anticipate issues and protect the district. In this instance, all three of them have failed miserably.

Finally, all of this begs the question of what do the city of Arvada and Apex know about the projected costs. Did they choose the initial capital fund amount of $1.5M to make it sound like they were making a sizable contribution to fool Jeffco and take even more advantage of the district? It sure seems that way.

In summary, this agreement, much like the original IGA, screws Jeffco schools and should be rejected.

# Expected Lifetime and Major Replacement Cycles

## Structure and Building (50-year lifecycle)
– Roof replacement: Every 20-25 years ($500,000-750,000)
– Building systems upgrades: Every 15-20 years ($1-1.5 million)
– Pool shell resurface: Every 10-12 years ($200,000-300,000)

## Mechanical Systems (15-25 year lifecycle)
– HVAC replacement: Every 15-20 years ($750,000-1 million)
– Pool mechanical systems: Every 12-15 years ($300,000-450,000)
– Filtration system overhaul: Every 10-12 years ($200,000-300,000)

## Equipment and Fixtures (5-10 year lifecycle)
– Starting blocks: Every 8-10 years ($25,000-35,000)
– Diving boards: Every 5-7 years ($50,000-75,000)
– Lane lines: Every 3-5 years ($15,000-20,000)
– Deck furniture: Every 5-7 years ($30,000-45,000)

Major Replacements and Renovations: $8-12 million

Jeffco’s Capital Improvement Program is $165M Over Original Cost Estimates

June 14, 2024 / ijsadmin

Jeffco’s Capital Improvement Program is running $165M over original cost estimates. In 2018, Jeffco told voters that their Capital Improvement Program would provide $563M in upgrades to district facilities and provide an additional $56M to Charters to upgrade their facilities. Jeffco also received additional revenue of $118M in bond premium and over $16M in earned interest giving the program a current total of $836M to work. Over the course of the program the Board approved $56.5M in new projects and $12M of original projects were dropped leaving $44.5M in net new projects. All of this means that Jeffco burnt through their $86M in program contingency and the district’s $122M share of premium and interest with only $44.5M in new projects to show for it.

What happened to that $165M? Certainly some of it was caused by inflation, but the fact of the matter is that Jeffco apparently didn’t plan for ANY inflation. That is malpractice. However, even projects at the beginning ran over budget, so inflation isn’t anywhere near the real reason for the overages. Certainly, there was added scope, but since the Board didn’t approve that added scope who did, and what was the process for those additions? Unfortunately, no one knows. That is not a good thing. Shouldn’t there have been a Board and community discussion on how to prioritize the use of the bond premium and interest instead of it just disappearing in some black hole? Best practice says that should have happened, but in Jeffco the money just disappeared and no one can explain where it went on who approved it. All of that is shady and plain wrong in my book. Unfortunately, neither the CAAC nor the Board seem to care. That means that neither of those two groups should be trusted when they want to make promises when asking for the next bond.

Here is my calculation in obtaining the $165M in overages number. $165M is just ridiculous, not just in the shear number, but also in the percentage of the entire program.

In order to calculate district overages associated with the CIP, I started with the program’s current revenue and removed costs associated with Charters. I then took the program’s initial estimated cost which was $563M and adjusted it by adding Board approved additions to the program and removing projects that were canceled. For projects that were canceled, I adjusted the amount by the 5% that was added to all project costs at the beginning of the program. For ROTS I, I used the Net addition amount of $12M that was initially told to the Board during the approval process. Detail is listed below.

Here are the steps:

1. Start with the current projected program revenue, $836M.

2. Remove the amount allocated to Charters, $64M.

3. This will leave the funds available for district projects, $772M.

4. Determine the program’s current adjusted budget

a. Reduce the original $563M program budget by projects that were canceled (not including closed schools that were part of ROTS I and II). Adjust for 5% cost increases that were added after the program was started.

b. Add back in the original estimates for projects that the Board approved. For ROTS, this is the net increase for the affected schools. For example, that would be $12M for ROTS I.

5. Subtract adjusted program budget from district funds available to get an Overage amount, $165M, since there are no funds remaining.

6. Adjust Overage amount by Unallocated remaining. Since there is currently a deficit in Unallocated remaining, that increases the Overage. This total is $165.5M.

7. Divide Overage by Adjusted Budget to get Overage percentage, or 27.2%.

Note: Non-Board approved additions totaling $23,048,093 are categorized as Overages.

Approving the JCEA contract at the Study Session was wrong!

June 6, 2024 / ijsadmin

Last night, the Jeffco Schools Board approved the JCEA contract prior to hearing its full financial consequences and without giving a large component of its constituents, parents and taxpayers, a chance to publicly comment on how bad that contract is.

That was flat-out wrong! Was that intentional? Was the Board afraid of what it might hear?

Let’s take a look at some of the things that should have been heard:

First, the size of the increase, 5% COLA, 2% one-time (bonus) along with Steps and Lanes, seems massive in comparison to inflation and private sector increases. This is on top of recent large JCEA increases as shown in ths image from Board Docs.

In total, JCEA has seen around 40% in increases over the past 5 years. That’s a pretty big number in anyone’s book.

However, what is more concerning is the lack of value that kids and taxpayers are getting from these large increases. Let’s take a look at the recent Spring ELA MAP results in comparison to last year’s. Keep in mind that one of the Superintendent’s evaluation goals was

The percentage of students who meet/exceed literacy standards and show evidence of being on or above grade level will increase at least 2-5% during the 23-24 school year

MAP Reading	Spring 2022-23	Spring 2023-24
Grade	Met or Exceeded 2022-2023	Met or Exceeded 2023-2024	Difference between 2023 – 2024
2	49.2	47.1	-2.1
3	51.2	50	-1.2
4	54.7	53.3	-1.4
5	54.5	53.3	-1.2
6	49.1	45.9	-3.2
7	49.7	51	1.3
8	49.6	47.7	-1.9

These are not the promised 2% – 5% increases, these are decreases! How does that even happen when Jeffco had $61M in ESSER III funding to address academic issues? Did the Board just reward teachers for these horrendous results? Why should teachers even care what happens in the classroom if they are going to be rewarded no matter how bad the results are? Did the Board even consider the message it just sent to the teachers and community?

In case you’re wondering, while Math scores were a bit better than Reading, they too didn’t get close to the goals the Board set for Dorland.

MAP Math	Spring 2022-23	Spring 2023-24
Grade	Met or Exceeded 2022-23	Met or Exceeded 2023-24	Difference between 2023 – 2024
2	40.9	39.8	-1.1
3	41.4	42.1	0.7
4	32.3	33.4	1.1
5	32.8	33.7	0.9
6	29.1	29	-0.1
7	28.4	30.5	2.1
8	31.8	36	4.2

What’s even worse, if that is even possible, is that the Board approved the contract prior to a complete discussion on its financial implications. Was it paying attention when CFO Copland told it what the contract does to the budget? There’s a $33M budget deficit this year and a $40M deficit in FY 27, which is bad enough. But, to keep the deficit at only $40M in FY 27 Copland already had to cut expenses and limited COLA increases to just .5% in FY26 and .9% in FY 27. Think about that in the context of the 5% COLA this year. There is no way the COLA increases will be that limited. The deficits she showed the Board are not going to be even close to reality. They are going to be much, much worse. In essence, the district is headed toward a financial disaster and this contract is a large contributor to that. But, but, but… Jeffco is going to go out for a Mill. The Board might want to think long and hard about exactly how much it can get from a Mill and whether it will be successful. It is going to be a very hard sell given the tax environment and the current public perception of Jeffco schools.

Unfortunately, the Board didn’t hear any of this before it approved the contract last night. There is something very, very wrong with that.

The cover-up is worse than the crime in Jeffco Schools’ bond program

April 24, 2024 / ijsadmin

Here is a video documenting how Jeffco schools is failing to fulfill its 2018 campaign promise of contributing $138M in Capital Transfer to the bond fund and subsequently embarked on a deliberate and deceptive scheme to hide that fact from the Board and public.

Watch this video to gain a better understanding of just some of the deception and lack of transparency that has been pervasive in the bond program since its inception.

I find this unacceptable. However, once I saw this I now fully understand why Dorland and the Board have avoided having full performance and forensic financial audits performed as recommended by the first Moss Adams report. Because of that inaction, they are now active participants in the cover-up of the mismanagement of the bond program.

This is also why it will be a very long time before Jeffco regains my trust to vote for another bond.

Jeffco is covering up a fraud allegation of the CIP

Jeffco Schools is Covering Up an Allegation of Fraud Related to the Capital Improvement Program

August 30, 2023 / ijsadmin

On April 18, 2023 I sent an allegation of fraud related to the movement of $21M of the JeffcoNet project into the CIP to Jeffco’s CFO for forwarding to members of the Financial Oversight Committee.

Here is the email and the attached file.

Specifically, in October 2019 the Jeffco Board approved a $36M contract for the construction of a district fiber network. The agenda item stated that 60% (or $21.6M) of the funding for the contract would come from the “Building Fund Capital Reserve”. The source of this funding was distinctly different than other agenda items that evening that stated their funding would come from the 2018 Capital Improvement Program. In other words, JeffcoNet would not be funded from the CIP.

However, more than 2 years later a $14.6M Network Upgrade project with an Original Budget of $0 appeared on the monthly CAAC report. And, upon closer examination, the CAAC’s financial report had been showing a similar, but funded, Network Upgrade project with a cost of $7M.

The total cost of these projects, $21.6M, is the exact same amount for JeffcoNet that should have been funded by the Capital Reserve Fund when the Board initially approved it.

To recap, the Board voted on an agenda item which stated the funding for the project would come from the Capital Reserve Fund, yet somehow, without public Board discussion or authorization the complete $21.6M made its way into the Capital Improvement Program.

To make matters worse, the line from the CAAC report shows a note of “BD’ implying to the CAAC that the addition of this project to the program was “Board Directed”. That does not appear to be the cases and is deceptive.

To be clear, I do not disagree that Jeffco has the ability to add and delete projects from the CIP. However, I do believe that it is a violation of trust and fraudulent to move the funding for a project that the Board explicitly directed to come from the Capital Reserve Fund into the CIP without Board approval. The Association of Certified Fraud Examiners would call this “Internal Organizational Fraud” or “Occupational Fraud”.

What this does is destroys trust. The Board can no longer trust District leadership to carry out their directions and instructions and the public can no longer trust anything the Board says or directs.

Therefore, in my note to the FOC, I requested that they initiate an independent external investigation of the transfer of the project which clearly violated the Board’s vote.

The FOC discussed my note at their April 25th, 2023 meeting. However, from the Meeting Minutes you would never know that it was an allegation of fraud. Here is what was written in the minutes:

Meeting Wrap-up

District leadership made committee members aware of communication that was sent regarding the JeffcoNet project. The committee discussed the issue raised with district leadership. The Board is aware of the communication and that district leadership is taking next steps to reconcile the Capital Improvement Program per the Board’s direction. District staff will continue to monitor the financial wellbeing of the Capital Improvement Program.

There was apparently no discussion of the potential fraud, no apparent discussion on whether the movement of the project into the CIP was supported by a vote or policy, only that the Board was aware of the communication and, in a complete misdirect, that the district is taking steps to reconcile the CIP.

That is a complete cover-up of the fraud allegation.

To make matters even worse, not one person contacted me, either before the meeting or afterward to let me know that my email had been discussed and its resolution even though they had my email address and I clearly included my telephone number. In addition, I had previously emailed the chair of the FOC, Jessica Keene, 3 times in November 2022, December 2022 and February 2023 about the same issue and she never once had the courtesy to even acknowledge receipt of my emails.

Jeffco’s FOC is a joke. They are providing ZERO oversight. They are now, along with meeting attendees Board member Danielle Varda, Superintendent Dorland and CFO Copland, complicit in an apparent cover-up of a fraud allegation in the district.

Add CFO Copland to the Long List of People Deceiving the Board Regarding the Jeffco’s Bond Program

June 15, 2023 / ijsadmin

We can now add CFO Copland to the long list of people who have deceived the Board of Education on multiple aspects of the Jeffco Schools Capital Improvement Program.

On June 7, 2023 she included the following slide in her budget update presentation.

She states:

“The district is affirming its commitment to contribute at least $138M towards the Capital Improvement Program over six years, additive to the bond proceeds and interest on those proceeds.”

Unfortunately, $138M in Capital Transfer is NOT going into the Capital Improvement Program.

Here is an image of the CORA response I got from Jeffco when I asked for the data that CFO Copland used to create her chart.

You’ll see the annual Capital Transfer amounts.

However, this is NOT the amount that was transferred into the Capital Improvement Program.

The amount transferred into the CIP is less than the amount of Capital Transfer due to the fact that the capital transfer amount must also be used to pay for Certificates of Participation and starting this year the payment on the Arvada Community Pool loan.

Even former CFO Askelson recognized this with her bond review document as well as Tim Reed with his monthly CAAC reports.

Here is Askelson’s report:

And here is Reed’s October 2020 Board presentation mentioned by Askelson:

You can see that Reed is telling the Board that $41.8M for FY 20 and FY 21 have been transferred into the Capital Improvement Program ($20.9M/year)

That does not align with what Copland recently told the Board in 2 ways.

First, Reed told the Board that the first year of Capital Transfer into the CIP was FY 20, not FY 19 that Copland is telling the Board.

Second, Reed, with the concurrence of Askelson, told the Board that $41.8M was transferred into the CIP for FY 20 and FY 21, not $48.7M that Copland is telling the Board.

Copland is making things up. She is flat-out deceiving the Board. There is something very, very wrong with that. She gets paid a lot of money to make sure numbers are correct and that the information she gives to the Board is accurate. Her June 7, 2023 presentation was pure deception. And, since I sent her an email about this well before the Board meeting she was aware of potential inaccuracies.

Yet, she went and presented the false information anyway. That’s lying in my book.

The truth is that now, due to the COPs and the Arvada pool, Jeffco will be short-changing the Capital Improvement Program more than $15M in promised Capital Transfer and Copland is trying very hard to hide that.

What else is she hiding in her fairy tale revisionist history and shell-game financial accounting? There is no excuse for any of this.

Jeffco's February 2023 CIP Update is full of deception, lies and unbelievable statements.

Jeffco’s February CIP Update is a Masterclass in Deception, Lies and Unbelievable Statements

February 22, 2023 / ijsadmin

In 2018 Jeffco told the community that they would be undertaking $563M of capital projects at district facilities.

This included about $545M in projects at ~140 district schools that were very clearly identified in the 2018 Flipbook and another approximately $18M in undisclosed projects that later turned out to be for the Outdoor Labs, Trailblazer, North Transportation center and several other projects.

Sometime between November 2018 and late 2019 the estimated costs in the Flipbook increased by approximately $30M and those numbers are now used as the “Original” budget numbers. Now, every single “Original” budget estimate and Variance shown to the Board, CAAC and taxpayers is a blatant lie. Those aren’t the “original” numbers. This is because the numbers used are based on the costs already inflated by $30M, not the numbers that taxpayers voted on and expected from the program.

Moss Adams identified this as a major issue and recommended that all reports align back to the foundational documents such as the H Bond cash flow spreadsheet and 2018 Flipbook. Unfortunately, 15 months later that still hasn’t happened. In fact, the latest Flipbook published by Jeffco is more misleading, inaccurate and deceptive than ever.

Now, all of the $86M in program contingency has been used and only $50M of $118M in bond premium remained in November before ROTS savings started to impact the CAAC report. That is $154M over the original budget and until only recently the Board and CAAC have only approved one out-of-scope project, the D’Evelyn addition.

On Friday, CFO Copeland and Interim COO Suppes will continue with the cover-up of the overages and mismanagement and perpetuate the lies and deception that have been present in reports ever since the bond passed.

Here are some examples of the blatant lies in their report (here) or here if they update it.

From Page 9 of the presentation.

Lie Number 1:

Capital Transfer into the CIP – $23.8M per year is NOT getting transferred into the Capital Improvement Program. $23.8M per year is going from the General Fund into the Capital Reserve Fund, but $3.2M/year is being siphoned off to pay for previous COPS, and in 2023-24 an additional $1.1M/year will be siphoned off for the Meyers Pool. Up until this year only $20.6M of the promised $23M transfer is making it into the CIP and next year that will be reduced to only $19.5M. This slide falsely represents what has actually happened with the Capital Transfer into the CIP. At the end of the program, the CIP will have been shortchanged by over $17M from the $138M that was originally promised to taxpayers.

Page 3 of the presentation states:

“We have added an estimated $82.8M in new scope and additional uses” and then list those. Most of the items they include in the new scope and additional uses are misleading and downright false. $34,102,610 more closely represents the amount of additional scope and new uses of funds, a far cry from the $82.8M staff want people to believe. See below for details on this deception

From page 13 of the Presentation:

There are numerous lies and deceptive comments on this page.

Deception Number 1:

Additional Charter Share – $11,136,694. The Board agreed that Charters would get their proportionate share of all bond proceeds. This is their rightful share of the bond premium and interest. To attempt to characterize this as New Scope or New Uses of Funds is deceptive and does not take-away from the fact that Jeffco is projecting that it will get nearly $122M in bond premium and interest over and above original revenue projections for just District projects. This is not a new use of funds, this is merely a reduction in revenue Jeffco received.

Lie Number 2:

567/581 Conference Place (purchase and renovation for a new PL center) – This is flat out lie. Note the date – 9/6/2018. This is before the bond passed in November 2018. In addition, this purchase has never appeared in ANY CAAC document relating to uses of CIP funds.

Lie Number 3:

JeffcoNet – $7M for JeffcoNet was included in the bond program budget reducing the amount that should be shown as Additional Scope or New Additions. Also, $5M was added in additional Capital Transfer in FY 22 to help offset the $14.6M remaining in JeffcoNet costs that were transferred to the CIP. Therefore the net Scope Additions and New Uses of Funds for JeffcoNet is actually $9.6M, not $21.6M as falsely stated in this presentation.

Lie Number 4:

Trailblazer Stadium – The renovation of Trailblazer stadium was always included in the original $563M in projects. It wasn’t disclosed to voters, but the January 2021 Askelson report and my own CORAs show that work for Trailblazer was included in the $18M in projects that were not originally disclosed to voters. This is not a Scope Addition or New Uses of Funds.

Deception Number 2:

D’Evelyn Addition- The D’Evelyn construction contract included not only the addition, but also already planned, and budgeted, Efficiency & Future Ready items that had a base bid of $777,000. CAAC reports show budgeted funding of $870,082. Therefore, the real cost of the D’Evelyn addition in added scope costs is $5,392,003, not what is shown on the presentation.

Deception Number 3:

ROTS Schools – This presentation wants everyone to believe that $32,920,785 in scope was added to the CIP. Yet, in every other presentation to the Board staff subtract from that number the amount saved from projects that are not going to be done at closing schools. In the February 9, 2023 presentation, staff told the Board that ROTS Schools were only going to cost the district $19,200,607 in additional costs. That is the same number that should be shown here.

The more accurate number for Scope Additions and New Uses of Funds is $34,102,610, not $82,877,150 that Jeffco staff wants people to believe. Jeffco staff is trying to inflate this number to hide the true magnitude of cost overruns and mismanagement in the CIP.

From Page 16 and 17 of the Presentation:

Lie Number 5:

Alameda Jr/Sr HS – The Original Cost Estimate shown to voters was $18,003,098, not the $19,055,745 shown in this presentation. This merely highlights how sometime in 2019 Jeffco inflated most project cost estimates and has been hiding $30M in cost overruns ever since.

Lie Number 6:

Jeffco Open School – The Original Cost Estimate shown to voters was $9,307,490, not the $9,700,287 shown in this presentation for the same reason described above for Alameda.

From Page 24 of the Presentation

Unbelievable Statement Number 1:

Jeffco is going to hire a consultant to reconcile the current actual and forecasted spend of all CIP projects.

What, after 4+ years of the program, Jeffco doesn’t have these numbers in a readily available format and that are reliable? This is just incredible. Basically, Jeffco is saying that everything they have told the Board and community over the past 4 years can’t be trusted at this point in time.

Unbelievable Statement Number 2:

Jeffco is going to engage a consultant to improve the program financial reporting.

This is just a shocking statement. Moss Adams Recommendation Number 5 said that Jeffco should improve the financial reporting. 15 months later Jeffco is just now getting around to say they may do something about this in the future? Better late than never people say. But wasn’t SE2 hired to do this exact same thing last April? What did they do for their $100k+ contract? Something is not right here.

Unbelievable Statement Number 3:

Jeffco is going to review all in-process and not-yet-started projects in the CIP and update the forecast-to-complete amounts.

To not already have this information only highlights the total incompetence of Jeffco staff. You can’t make sound financial decisions if you don’t update your forecasts when you have rampant inflation. This should have been done on a continual basis for all projects since the beginning of the program. The incompetence is truly unbelievable.

From Pages 28 & 29 of the Presentation:

Sad Fact:

The projects on these 2 pages total $110M. Jeffco is forecasting netting $122M for district projects from the bond premium and interest. How many of these Unfunded Priorities could have been completed if Jeffco had managed to its original budget and $86M in Program Contingency?

Most of them. We’ll see how little is left after the Friday presentation. Nonetheless, this is what the bond premium and interest should have been used for.

This presentation to the Board has so much deception, so many lies and so many unbelievable statements that Suppes and Copeland are either completely incompetent or they themselves are involved in the massive cover-up of the mismanagement and cost overruns in the program. In either case, they are demonstrating that they are clueless about the CIP and that the only way Jeffco is ever going to know the full truth about the CIP and prevent this from happening again is with a full Forensic Financial Audit and Performance Audit. After taking a critical look at this presentation I think we all know why Jeffco is resisting performing these standard oversight functions.

Superintendent Dorland does not deserve a 5 year contract extension

Superintendent Dorland Does Not Yet Deserve a Contract Extension

December 14, 2022 / ijsadmin

Only 19 months into her Superintendency, Dorland has not yet demonstrated that she can solve Jeffco’s academic, financial and trust problems. In fact, one can make a case that those problems have only worsened under her leadership. She has not demonstrated that she deserves a contract extension, yet.

Her Reading Curriculum initiative resulted in the selection of a program that has no known history of improving results anywhere. Jeffco’s pilot program did not show improved results and there are no other Districts nationwide that used Into Reading that can show improved results. She’s taking a stab in the dark with 1000s of kids lives instead of using data and results to make informed decisions on something so critical in the District. To compound the issue, Dorland allowed multiple schools to not transition to a standardized curriculum subsequently resulting in kids at 6 closing schools needing to transition to a new curriculum again next year. That will harm more kids than it helped.

Fiscally, Dorland presented what is now a $32.5M deficit General Fund budget which only gets worse in the years to come. In addition, she submitted that budget with no accompanying cuts and without a future plan to balance it. Any decent CEO would have presented a very specific plan to bring the budget into balance. Unfortunately, Dorland did not do that. How can you give a contract extension to someone who runs a massive budget deficit and doesn’t have a plan to fix it? You can’t.

Dorland came to Jeffco with a reputation of someone who could successfully run a bond program. To her credit she engaged Moss Adams for a cursory review of the program, the results of which were quite damning. She then promised the Board, and taxpayers, that she was developing a 30/60/90 day plan to address the numerous Moss Adams recommendations. Now, over a year later, $40M in additional unallocated contingency has been spent and there is still not a comprehensive plan to address the recommendations in the report. The public has only seen a new Flipbook that is incomplete and misleading and heard some vague promises about staff addressing a few of the recommendations that may be implemented at some point still in the future. By failing to keep her word in delivering and executing a plan to address the Moss Adams recommendations, Dorland has demonstrated that she can’t be trusted. You don’t give a 5 year contract extension to someone who you can’t trust to deliver on their promises.

Multiple schools needed to be closed. However, the process that Dorland used to determine which schools should be closed and the community engagement surrounding those closures can, at best, be described as ‘rough’ and left much to be desired. Anyone involved knows that it could have been much better and she lost the trust of many people in the community. It is not good optics to immediately award a 5 year contract extension to someone who just oversaw a deeply flawed school closure process. That’s not how you restore trust in Jeffco schools.

Dorland did expend considerable time and effort in the development of a new vision and strategic plan for Jeffco. Only you can decide whether that was a good use of limited resources given all of the other issues in the District. One of the key tenets included that of Integrity. Yet, her staff presented false data in the FCB, suppressed information relating to upgrades at receiving schools, presented a misleading and deceptive new Flipbook to the community and she took no apparent action when her COO falsely and repeatedly told the Board that Jeffco would have some ownership of the new Meyers pool. There is a culture of deception in Jeffco. Including ‘Integrity’ as a key tenet in her vision without taking action to ensure actual integrity only further erodes public trust and makes her look weak and untrustworthy herself.

Finally, I think the Board has to look inward and figure out why it wants to give Dorland the extension right now. In most instances organizations give extensions because a contract is coming up for renewal and they want to keep the employee, or they make the extension offer early to keep a rock star employee from going elsewhere. In Dorland’s case she still has a year and a half left on her contract so end-of-contract timing shouldn’t be the driving factor. Therefore, the Board has to ask itself the question of whether it thinks another organization would think that Dorland is a rock star and make her an offer for something better than Jeffco. Given that she has been in her position for so little time and has no track record of fixing problems I would find it very unlikely that another organization would make her an offer that she couldn’t refuse. Besides, do anyone really think the Board couldn’t get an equal, if not better, replacement for her? Once again, there seems to be no reason to rush the extension.

Dorland is a very good talker. However, she has not proven that she is up to the task of fixing any of Jeffco’s problems, many actually seem to be getting worse. The Board shouldn’t make the Russell Wilson mistake and give her an extension too soon. Make her prove that she is actually improving the District, especially academics, before rewarding her. The previous Board fell for Glass’s grift, don’t fall for Dorland’s smooth talking too. Hold off on giving her a contract extension until she proves herself.

Jeffco's latest Flipbook is deceptive, inaccurate and incomplete

Jeffco’s latest Bond Flipbook is a deceptive cover-up of mismanagement and incompetence and goes directly against the Moss Adams recommendations

November 27, 2022 / ijsadmin

Jeffco’s bond program is currently $152M over budget, trending toward $170M, but you wouldn’t know that from Jeffco’s latest Flipbook .

The original Flipbook told voters that Jeffco would be performing $563M worth of projects at District schools broken down into the following categories.

As of the October 2022 report to the CAAC, those $563M projects are now estimated to cost $715M.

That’s $152M over the original budget and the program is not yet complete.

The Moss Adams report came with a set of recommendations. Elements of 2 are highlighted below:

1. Recommendation 4 from the Moss Adams report very specifically stated:

A. To promote transparency and accountability, the District should ensure that all

foundational documents and reporting align and can be reconciled; updates

should be readily apparent in reporting documents through sufficiently detailed

project descriptions.

2. Recommendation 7 from the Moss Adams report very specifically stated:

B. Bond Program and management reporting to stakeholders, including the CAAC,

Board of Education, and community, should be updated to accurately provide

details on all projects as well as changes to project budget and scope from original

expectations communicated to the voters.

The 2016 District Wide Facilities Master Plan (2016 Master Plan) and the “20190110 H Bond Cash Flow (version 1).xlsb” were foundational to the establishment of project scope and budget and the Flipbook was the primary communication tool of the Bond Program to voters and interested stakeholders.

What we are going to see now, more than one year after Moss Adams delivered their damning report, is that Jeffco has not implemented these key report recommendations and continues to go out of their way to hide, obfuscate and deceive the public about key aspects of the Capital Improvement program.

Overall Budget

First and foremost, the latest Flipbook completely hides and ignores the original program budget number of $563M. Jeffco very carefully avoids using the word “budget” in this document, but appears to want to give the community the impression that the “budget” is $825M because $258M were added.

That’s not how budgets work. In 2018 voters were told that $563M of projects were going to be completed with $563M of revenue. The budget is $563M for those $563M worth of projects, no matter how much money Jeffco has or gets. That was the implied contract Jeffco made with taxpayers to obtain bond approval. To now imply that Jeffco is going to complete $563M worth of projects using $825M and attempt to deceive people into believing that is within budget flys in the face of all known business and financial management concepts. In actuality, it implies an attempted cover-up of mismanagement and over-spending.

As Moss Adams very clearly stated, all reporting should align and be reconciled to the original foundational documents. This new Flipbook doesn’t even come close with regard to the program’s overall budget.

Added Projects

Jeffco’s latest Flipbook wants the community to believe that only 4 projects have been added to the program. That is completely false. The fact is that in the October 2022 CAAC report there are 33 projects that have a $0 Original Budget. That means that these projects weren’t part of the original plan and is a number that is far larger than the 4 shown in the new Flipbook.

To make matters worse, the Trailblazer Stadium project is NOT an added project. The Askelson report clearly stated that it was part of the program:

Central sites such as outdoor lab, stadiums and north transportation were not listed in

the flip book; however, the Board of Education was informed these sites were part of

the bond program. Meetings with Board members and the Chief Operating Officer

occurred May 4–11, 2018, to go over project scope in detail that included these central

projects. These projects were also in the 2016 District Wide Facility Master Plan which

served as the foundation for the 2018 Capital Improvement Program.

And if Jeffco now wants to claim that it wasn’t part of the program, what about the other 8 projects that Askelson says were part of the program that were not included in the original Flipbook? Why not show all of these projects, with estimated total costs of $19.5M, in the current Flipbook?

Projects not listed in the flip book:

North area transportation site

Trailblazer stadium

Windy Peak outdoor lab

Mt. Evans outdoor lab

20th & Hoyt

Patterson Cottages

Anderson Preschool

Litz Preschool

Irwin Preschool

In addition, it is an interesting admission that no approval was ever obtained to add the work at 581 Conference Place to the list of projects. Taxpayers were very specifically told that the bond money would be put into schools, yet the $7.4M for the North Transportation center, $4.3M for Trailblazer stadium and $500k for 20^th and Hoyt/581 Conference Place were never disclosed to voters. That is the epitome of deception.

Finally, it is also interesting to note that $14.6M of the Jeffco Net project was never approved by the Board to come from the Capital Improvement Program. Read the word salad in the new Flipbook carefully. JeffcoNet project money should never have come from the CIP.

This is nothing but another attempt to deceive Jeffco voters and community members.

Over budget projects

It’s nice that Jeffco is making somewhat of an attempt to come clean with 8 projects that are more than $2M over budget each. But, $2M is just some large arbitrary number. Wouldn’t a more accurate measurement of how well the program is being managed be based on the number of projects that are some percentage over budget? There are currently 51 projects that are more than 50% over their original budget. That is more than 1 in every 5 projects coming in at over 50% over budget. That is just egregious and unacceptable. And every project already includes 10% contingency in the original budget. This ineptitude is what Jeffco is covering up by only showing projects that are $2M over.

To make matters worse, Jeffco wants people to believe that the $11.1M that Charter schools received from their rightful and Board directed share of bond premium and interest (on their own money) is somehow a “variance” and significantly contributes to Jeffco’s over budget bond program. That is far from the truth. That money belongs to the Charter schools and in no way contributes to the $152M in overages in Jeffco’s district run projects. Besides, this $11.1M is shared among 17 schools, so there is no $2M overage at any school. Deception, deception, deception – this new Flipbook is filled with it.

And where did Jeffco come up with the $15,045,000 Original Cost Estimate for the All Weather/Track/Turf Fields? The sum of the Original Costs for these 3 projects as shown in the October 2022 CAAC reports shows the Original Costs to be $23,445,000. Moss Adams said that everything should align and reconcile. This surely doesn’t. Is Jeffco incompetent or trying, once again, to hide something?

And it gets worse. Jeffco wants the community to believe that the original cost estimate for Alameda was $19,055,745. That is a complete lie. The Original Cost Estimate was $18,003,098. The same applies to Jeffco Open, where the Cost Estimate shown in the new Flipbook is larger than what was originally shown to voters in 2018. Once again, the new Flipbook is filled with lies and deception.

Lack of Costs by School and FCIs

The original Flipbook showed taxpayers estimated costs and FCIs by school as can be seen in the image above.

The most recent Flipbook does not.

This is not the transparency taxpayers were promised and is deceptive in that the community cannot determine if the projects and program is on budget and on track to deliver what was promised.

The latest Flipbook embodies everything that is wrong with Jeffco’s Capital Improvement Proram. It has inaccuracies, lies, deception, the removal of critical information people need to make their own evaluation of whether the program has been successful or not and doesn’t follow the Moss Adams recommendations of having data align and be able to be reconciled.

Jeffco schools should never be trusted again when they come and ask for another bond. Jeffco schools has not fulfilled its promises of transparency, honesty and good fiscal stewardship of our money.

Jeffco Staff Lied to the BoE and Public Regarding Bond Money Put into Closing Schools

November 19, 2022 / ijsadmin

Jeffco staff lied to the Board of Education and public regarding how much bond money was put into the ROTS closing schools.

Jeffco staff told everyone that $16,395,891 in bond funds was put into the schools.

Staff falsely told Board that only $16M in bond money had been put into closing schools

Yet, in a September 1, 2022 CORA request Jeffco admitted that the information shown to the Board was incorrect and that the real amount was $18,056,873 due to a “last minute change”. The $18M number matches the sum of the amounts shown in the FCB for the closing schools.

But even after admitting this “error” staff never updated the information shown to the public and kept the $16M figure on their web site. That, in and of itself, is disingenuous and deceptive.

To make matters worse, the $18M isn’t the full amount of money put into the schools. It appeared that Jeffco only included costs associated with Efficiency and Future Ready projects at those schools and not costs associated with District wide projects. Therefore, I submitted a series of CORA requests for the breakout of costs of District wide projects that included the closing schools.

For example, I asked for a breakout of the by-school costs of the H DW Flooring project which included Bergen Meadow.

Jeffco’s CORA response was that this project included flooring that cost $289,188 that was installed at Bergen Meadow. Yet, Jeffco told the Board and the public that $0 of bond money was spent at Bergen Meadow.

This is just another flat-out lie.

To compound the issue there were numerous District wide projects that Jeffco could not or would not provide the by-school cost breakdowns. This prevents an accounting of the full amounts of bond money put into the closing schools. However, from what Jeffco did provide, the costs of District wide projects was more than $5M. Extrapolating for the projects in which costs were not provided means that the total was somewhere between $5M and $10M more than what Jeffco told the Board. This makes it likely that more than $25M of bond money, in total, was put into the closing schools. That is significantly more than the $16M told to the Board and community and taxpayers deserve to know that number.

The bottom line is that Jeffco staff repeatedly and knowingly lied to the Board and public. This is an egregious display of arrogance and deception.

Superintendent Dorland frequently says that she wants trust and transparency, yet she knowingly allows this type of deception to happen and does nothing to fix it. Because of this she is part of the problem and can’t be trusted.

Jeffco schools has a massive integrity and trust problem. There is nothing worse than that. Unfortunately, this problem won’t be fixed until the head of the snake is cut off and another round of cabinet members are fired and replaced with people who value integrity, honesty and transparency above all else.

Never Trust Anything Put Out by Jeffco!